Two Harbors Youth Hockey

                                                                Regular Meeting

                                                                       11-12-07

 

Board Members Present

Roger Schramm, Tim Hedin, Sandy Nordean, Amy Cavallin, Doreen Johnson, Jesse Lundgren, Greg Nordean.

 

Other Members:

Jesse Mickelson, Greg Swanson, Sherri Olson, Tanya Peterson, Brad Johnson, Steve Waasko.

 

Secretary’s Report:

Motion to approve the October minutes was made and seconded.  We have set a deadline of December 1, 2007, for all participants to have their paperwork turned in.  After that date, they will not be on the rosters, which renders them unable to participate in league games.

 

Treasurer’s Report:

Motion to approve the treasurer’s report was made by Amy Cavallin, seconded by Doreen Johnson.

 

Gambling Manager’s Report:

Ø                  Gross receipts for October 2007 were $10,862.31

Ø                  Gross profit was $

Ø                  Net profit was $

 

As can be seen, business has been down.  It is hoped that with the start of the hockey season, the pull tabs will see an increase.

 

Preapproval was made for the following expenditures out of the Gambling Fund:

$  500 for Miscellaneous

  2500 for Rent

  2000 for Payroll

  3000 for Inventory

 

Also, preapproval is given to pay Laura Gorr $1,450 out of gambling monies.

 

Arena Manager’s Report:

Jesse reported that the weight room floor will be installed on Thursday.  Bodies in Balance is donating equipment for the weight room, which is much appreciated. 

 

So far, there have been no problems with the ice.  Ice fee bill to Shelly for $2677.50.

 

Building maintenance: small projects still to be done: door on bathroom installed; locker room 6, carpet for the coaches’ benches; outside lights have been installed (2 on the front, 2 on the side).  The scoreboard is currently not working properly (inside the box works).  The circuit board has been mailed to the manufacturer and is expected to be returned by Wednesday, before Thanksgiving.  If not then, by November 30.

 

Copier and fax machine have been replaced.  If anyone is interested in the old ones, see Jesse.

 


 

Tournament Director’s Update:

The Mite 1 event has nine teams registered; Mite 2 has 9 teams registered; Squirt tournament has 8 teams (full); PeeWee has 5 registered with room for 8; and Bantams have 6 registered with room for 8.

 

Concession Stand Update:

Julie and Jesse have made a trip to Sam’s Club and ordered some of the other food typically stocked.  They will be coming up with a cost for a hot dog, slushy and chips for the tournament packages.

 

A.C.E. Coordinator:

Greg Nordean reported he received no feedback from parents with regard to the letter that was sent to them.

 

Old Business:

Ø                  501C3 status - In order to go forward with the 501C3 status, we need volunteers to assist with this process.  We will contact Larry Carlson to see if he might be interested.

Ø                  Nobody has come forward to coach the girls’ hockey program.  Unfortunately, we can’t have a program if we don’t have a coach.

Ø                  The North Shore Bantam team has new uniforms.  We don’t have a final cost for our Association yet.

Ø                  A reminder that the new breezers and jerseys are not to be worn for practices.  They are to be used for games/events only.

Ø                  The candle sale fundraiser raised approximately $1,000.  Thanks to Shelly Swanson for putting that together.

Ø                  Candy bar money is due December 1, 2007.

Ø                  Cookie dough sales raised $3,354 for the Association, which is 108 orders more than last year!

Ø                  The web site updates have been slow to be posted.   A motion was made and passed to change our web facilitator from E.J. Fransen to Angel Poe-Johnson for a yearly amount of $600.  A contract will be entered into which will include our expectations of updates to the site.

Ø                  Bob Bissell, Jr. will be announcing at the varsity games.  We are looking for a volunteer to run the time clock during those games.  That person will get into the games for free!  Anyone interested should contact Jesse or Steve Waasko.

 

New Business:

 

Ø                  Sandy will contact Eichelle & Schilling Association to hire them to be our accountants for the taxes and gambling.  Esterbrooks will process payroll for the Association.  We are still waiting to hear from the IRS with regard to forgiveness of the penalties we have incurred this year.

 

Ø                  Air horns will be purchased; Jesse will pick them up.

 

Ø                  We will conduct a food drive at the Arena beginning November 23, 2007.

 


 

Ø                  The cost of out-of-town tournaments are rising considerably.  As a result, it was decided to put a cap on how much each team will have to spend in total on tournaments.  That cap is $1500.  Part of the increasing cost is the added gate fee some associations are collecting as part of the tournament fee.  This cost will need to be passed on to the parents.  The coaches need to notify their team leads when money for gate fees is necessary and the team leads will draft a letter for the parents and collect the money.

 

Ø                  The Board was asked by Gordy Anderson if the Arena could be used during the MS bike ride this summer.  It was requested that the bikes be stored at the Arena and that Arena personnel host a gathering of some sort.  We said we would check into it, but it was doubtful this could happen for liability reasons.

 

Ø                  Roger handed out some materials he received on MRSA (staph) to raise awareness of this infectious disease.  Everyone should take the time to read the literature and follow the suggestions to avoid obtaining and spreading of the disease.  The locker rooms and shower areas will be cleaned according to the suggestions.

 

Ø                  The Mite event will be held the weekend of December 4.   It is recommended that we purchase towels and medals for each participant.  Approval of up to $400 for these purchases was given.

 

Ø                  Thanks to Greg Swanson for the donation of the doors for the weight room!

 

Ø                  Thanks also to John Anderson for the donation of the sound system for the weight room!

 

Ø                  Dave Stanko requested reimbursement for the blocker and mitt that was purchase for the PeeWee goalie, which was approved.

 

Ø                  Jesse requested a corporate card for Sam’s Club in order to purchase items tax exempt.

 

Ø                  A question was raised about allowing other players to practice with players from the next level.  It was determined that this would be left up to the coaches if they want “extra” players on the ice during their practice time; however, if allowed, it must be allowed for any player requesting to be there.

 

Amy Cavallin made a motion to adjourn, which was seconded by Doreen Johnson.   Motion carried.