TWO HARBORS YOUTH HOCKEY ASSOCIATION, INC.

                                                                      BYLAWS

 

 

Article I.         Name and Purpose

 

Section 1.

 

The name of the association will be Two Harbors Youth Hockey Association, Inc.

 

Section 2.

 

The purpose of this nonprofit hockey association will be to aid in the development of the sport of hockey in the Two Harbors area; to do various things which will tend to further interest in the sport of hockey and in that connection to provide, erect, own, lease, furnish and manage sports connected facilities and to own or acquire by gifts or purchase all real and personal properties and facilities for the purposes above named and to do all things incidental, necessary or convenient in the carrying out of the foregoing purposes.

 

Article II.        Membership

 

Section 1.

 

Membership in the Association shall be open to individuals of all ages who are interested in the sport of hockey.  Voting privileges shall be extended to all paid members 18 years of age or older.  Membership in the Association shall imply agreement to abide by the Bylaws, rules and regulations of the Association.

 

Section 2.

 

A member may resign from the Association at any time upon notice in writing addressed to the Secretary.

 

Section 3.

 

Membership in the Association may be terminated for nonpayment of dues or by action of the Board of Directors.

 

Section 4.

 

Membership may also be terminated for any reason whatsoever by a three quarter vote of all members of the Association present at any regular or special meeting.

 

Article III.       Management

 

Section 1.

 

The management in the Association shall be vested in the Board of Directors.

 

Article IV.      Board of Directors

 

Section 1.

 

The Board of Directors shall consist of the President, Vice President, Secretary, Treasurer, Co-Treasurer, Trustee, Coaches’ Representative, Representative of the Team Leaders, and Tournament Director.

 

Section 2.

 

The outgoing President will automatically become the Trustee following his/her term of office for the coming year.  If the outgoing President cannot fill the office of Trustee, a past officer or member may be elected to fill the position.

 

Section 3.

 

All members of the Board of Directors shall hold office for one year or until their successors are duly elected and qualified.

 

Section 4.

 

Meetings of the Board of Directors may be called by the President, notice of which shall be given at least five (5) days in advance of each meeting to each member of the Board.  Four (4) members of the Board of Directors shall constitute a quorum at any meeting of the Board.

 

Section 5.

 

The Board of Directors may employ whatever personnel they deem necessary and for which funds are available, to aid the management of the Association.

 

Article V.       Officers and Directors

 

Section 1.

 

The elective officers of the Association shall be President, Vice President, Secretary, Treasurer and Co-Treasurer.  The appointive directors shall be the Tournament Director, Coaches’ Representative and Team Leaders’ Representative.  The latter two shall not be from the same team.

Section 2.

 

The President, Vice President, Secretary, Treasurer and Co-Treasurer shall be elected by the members at the regular March meeting by members present and voting, and shall hold office for a term of one year or until their successors have been elected and qualified.  The Coaches’ Representative shall be appointed by the President at the first fall meeting.  The Team Leaders’ Representative shall be elected by the Team Leaders at the first fall meeting.  The Tournament Director shall be appointed by the President at the first fall meeting.  The Coaches’ Representative, Team Leaders’ Representative and Tournament Director shall hold office for a term of one year or until their successors have been elected and qualified.

 

Section 3.

 

The President shall preside at all meetings of the club and of its Board of Directors, shall appoint all committees, shall be a member ex-officio of all committees and shall carry on those other responsibilities assigned to him/her by these Bylaws, rules of the Association and the Board of Directors.

 

Section 4.

 

The Vice President shall perform the duties and have the powers of the President during the absence or temporary incapacity of the President, and shall carry on those other responsibilities assigned him/her by the Board of Directors.

 

Section 5.

 

The Secretary shall keep all records of the Association, shall keep the minutes of all meetings of the members and Board of Directors in bound volumes, and shall prepare such correspondence as is necessary to carry out the purpose of the Association.

 

Section 6.

 

The Treasurer and Co-Treasurer shall maintain the financial records of the Association, shall keep all funds in a bank approved by the Board of Directors and in the name of the Association, shall withdraw such funds to pay bills as directed by the Board of Directors, shall pay each bill by check only, and shall keep current the membership file.  An annual audit shall be prepared and submitted to the membership.

 

Section 7.

 

The Trustee shall be a member of the auditing committee and shall be an ex-officio member of all committees appointed by the President.

 

Section 8.

 

The Coaches’ Representative will be responsible for presenting any on-ice needs, problems or suggestions to the Board of Directors.

 

Section 9.

 

The Team Leaders’ Representative will be responsible for presenting any team needs, problems or suggestions, particularly concessions and fundraising concerns.

 

Section 10.

 

The Tournament Director shall be responsible for the coordination and management of all home tournaments and any other duties as designated by the Board of Directors.

 

Section 11.

 

Vacancies on the Board of Directors may be filled by the members at any special or regular meeting of the Association for President, Vice President, Secretary, Treasurer, Co-Treasurer, Tournament Director, or Trustee; a meeting of the coaches or team leaders for the respective representative.  The successor so chosen shall serve for the unexpired term of his/her predecessor.

 

Article VI.      Fiscal Year

 

Section 1.

 

The fiscal year of the Association shall commence on the 1^st day of April and end on the 31^st day of March.

 

Article VII.     Budget

 

Section 1.

 

The Board of Directors shall submit to the members within thirty (30) days following the annual meeting, a proposed budget covering the total anticipated expenditures for the new fiscal year.  This budget shall be considered and approved with or without amendments.

 

Section 2.

 

The budget may be reviewed and is subject to revision at any regular meeting of members by majority vote of those members present and voting.

 

Section 3.

 

The officers and/or Board of Directors and/or any paid employee of the Association shall not obligate the Association in excess of the approved budget or otherwise than according to the approved budget.

 

Article VIII.    Dues

 

Section 1.

 

The dues of this Association shall be set at the annual meeting.  The annual dues become payable at the start of the fiscal year.

 

Section 2.

 

Regular meetings of the members of the Association may be called by the President or by the petition of one-fifth (1/5) of the membership upon giving five (5) days’ notice to all members, stating place, day, hour and purpose of the meeting.  Regular meetings will be held monthly; time and place to be announced and posted, excluding the months of June, July and August.

 

Section 3.

 

All meetings of members shall be held at the place, day and hour designated in the notice.

 

Section 4.

 

The members present at any meetings shall constitute a quorum.  Any action taken at a regular meeting shall require a majority vote of those present.

 

Section 5.

 

The proceedings of the regular meetings of the members and the Board of Directors of the Association shall be governed and conducted in accordance with Robert’s Rules of Order.

 

Article X.       Nominating Committee

 

Section 1.

 

The members of the Association shall annually, at least thirty (30) days prior to the annual meeting, select three (3) members to act as a committee for the purpose of nominating officers to be elected at the annual meeting.  Additional nominations may be made from the floor by the membership at the annual meeting.